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Practical, Simple and Straightforward HR Solutions. Content. Each of those has a sub-set of behaviours such as decision making, flexibility, communication and self development. So they form your list of basic criteria that you use to rule out underqualified candidates. Sorting out: Each position in the organization has its own work, duties and responsibility to perform. The job description and specification are important parts of planning the workforce needs of any business. Person specifications should cover the basics which include: For further information on recruitment please contact debbie@accentuatehr.co.uk or call +44 (0) 7702 864 227. These two elements make a whole when it comes to informing a recruiter of what you want when using their service. Job specification is a tool prepared by the human resource management or the recruiting body that highlights the ideal qualities of a specific job holder in an organization. You’ll recruit the right person, first time, and gain the ideal staff member to help you grow your business. Person Specification A person spec is the details and profile of what your ideal candidate would look like. How often is a site revised, tweaked, manipulated and revised again before going live? Similarly, if you specify that you require a certain quality which is likely to disproportionately affect a particular group of people; this may be a case of indirect discrimination. Person specifications can allow you to begin hiring for the best candidate from the word go. The description is usually drawn up by the individual in the organisation responsible for overseeing the selection process for the role, often with the help of the company’s HR department and/or an external recruiter. Finally, when your new recruit has started in the role the person specification becomes a useful tool in helping you assess their performance and to determine their future training needs. You also have the option to opt-out of these cookies. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. The primary purpose of a job description is to identify the main duties of the position. Creating a person specification. If a candidate has embellished their skills and experience and see their will be a test at the interview stage they will hopefully amend the embellishments or reconsider their application! This includes everything from the skills, qualifications, or experience you want your dream employee to own, as well as the personal characteristics and traits which would help them fulfil the role. I find it useful to indicate to the candidates how I will assess their skills and experience. They will also help you prepare a series of questions to ask each applicant at the interview stage. The Job Description (JD) and Person Specification is the most critical document in the entire process. Don’t forget to add Kea to your social networks and when you read an article that you like share it with your network! Attainments – i.e. This section could outline knowledge of IT software, office procedures or specific professional areas of knowledge required for the job. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying.. What key selling points does your company have? Don’t forget, it’s essential not to discriminate on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation, so once written review your job description for any inappropriate requirements: such as “must have x years’ experience” or words such as “dynamic” or “mature”. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. A desirable characteristic may be that they have experience of teaching English as a second language. Interview The Importance of Job Description and Job Specification in Recruitment and Selection What is Job Description? Person specifications will vary from one organisation to another, but will always be written in the context of a job description. They include: professional, resourceful, respectful, reflective, leadership, future focus, commercial aawareness, managing risk and drive for results. Once you have chosen your essential and desirable criteria you need to consider how you will assess each candidate against them. All you have to do is chose the abilities and behaviours which you wish to assess during your selection process and decide wether they are essential or desirable criteria. If you specifically state that the job is only open to people from a particular group i.e. Rotherham, South Yorkshire, S60 2XQ. These could be academic, professional, or practical (such as clean driving licence). The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. In it, you will be presented with a sequence of statements relating to a Faculty Learning and Teaching Fellow position. person specification. Exercises required by an individual to perform the job. What gives you that competitive edge? (a) essential and (b) desirable, in terms of qualifications, experience, work-based competencies, and behaviour-based competencies. Did it bring in the right sort of candidates? Provides the opportunity for checking the information supplied in their application and allows for checking the candidates knowledge of the essential and desirable criteria. The contents are : Job specification helps in hiring an appropriate person for an appropriate position. Using the person specification, it is possible for the managers involved in the selection process to decide upon the appropriate selection techniques to use in order to assess and compare the candidates. a nice office environment/equipment, flexible working, free car parking, access to a medical scheme, corporate memberships to gyms, cycle to work scheme etc. If you must indicate length of experience include language such as: Anything above five years’ experience is probably no more significant than five years’ experience. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. To attract good quality candidates, don’t be afraid to put a salary range in the advert or advertising with an “up to” salary. OUR POLICY TOWARDS THE USE OF COOKIES: The Kea HR website uses cookies to improve your online experience. It is important that the skills, experience and knowledge included are absolutely relevant to the needs of the job. So there’s no nasty suprises down the line. They were placed on your computer when you launched this website. This allows you to communicate the traits you find desirable in their ideal candidates: such as education, previous work experience and any extra traits that are needed in the role. It is important to know what is and isn’t important to include in a person specification for a vacancy. Check your inbox or spam folder now to confirm your subscription. By codifying requirements in a specification it is harder, down the line, … The person specification should be divided into essential and desirable criteria. Is your salary competitive? Address: 135 West Bawtry Road. Include what clearly describes type of person you are looking for, such as: Essential criteria are those characteristics that the candidate must have in order to do the job. Job Specification. Candidates assessing their suitability against the criteria provided can save time for employers in the recruitment process and help streamline the operation, by only applying if they feel they have the skills appropriate for the role. However, it can be hard to pinpoint your exact requirements - after all, where do you begin when you’re trying to find someone with the right qualifications, relevant experience who will also be a good fit in your office? A person specification could be the answer to your recruitment woes. person specification should reflect the changes. When writing a person specification, it is often suggested by guides that the content be measurable, and it cannot contain content that would directly or indirectly discriminate unnecessarily against protected groups. And while the latter describes what the job will entail, the former describes what kind of person is required to do the job. When writing the job description refer out to the content of the line managers, peers and subordinates job descriptions. This helps clarify to the candidates what you will be looking for and at which stage in the process. Let’s look at the main reasons why the specification is so important to the construction process: It provides clear instructions on the intent, performance and construction of the project. A perfect job specification tool contains educational qualifications, experience, technical skills, and personality traits required to handle a … The following section seeks to illustrate this essential difference. The person specification is an important part of the recruiter’s toolbox. This document will, to a certain extent, determine the success of the hire. Person specifications can allow you to begin hiring for the best candidate from the word go. As much as you are looking for that perfect candidate, they are looking for an employer of choice. These cookies will be stored in your browser only with your consent. “Measure twice, cut once”, this wise piece of advice is relevant to many facets of life but in particular website design. They serve the purpose of identifying the best person for a job and describe the … Avoid focusing on length of experience as this can result in indirect age discrimination, particularly against younger candidates, who may be less likely to have the same length of experience as older candidates. A good job description provides more information than just list the main duties that will be performed by the postholder. Putting together the Person Specification enables the employer to profile the ideal person to fill the job. Please check your spam folder if it doesn't arrive. Differences between a job description and a job specification. Materials and … So what are they? Person specifications are often mixed up with job descriptions. Document Checks The Role Of The Job Description and Person Specification JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. You can change your cookie settings through your browser. Provide a brief overview of your company. Think carefully about where to advertise: Was your last advert successful? In more cases than not this painstaking process can be avoided by placing greater emphasis on project specification. It can reference the quality and standards which should be applied. Person specifications are also good for helping potential applicants understand the job's requirements and self-select accordingly. Each job description should be supported by a description of the skills and qualifications that are essential or desirable for the job to be performed effectively. Most candidates who are actively looking for a job will have their CV ready to send to you, so the process will be much quicker. Why A Good Job Description And Person Specification Is Important, Explore Tips & Tools by Date of Publication. proactive, patient, motivated, attention to detail etc. Job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. The Person Specification plays a key role in ensuring you recruit the right person. Necessary cookies are absolutely essential for the website to function properly. A well written well, your job description will create a clear understanding of what is needed and expected. Remember an advert is a two-way process. It is important to write effective job descriptions and person specifications. Main Duties are those tasks or functions of the position that are fundamental to the position, as opposed to marginal, this means they form the basis of the job and are of central importance. And with job vacancies reaching an 8-month high last month, coupled with agencies reporting a fall in the supply of candidates, it’s more important than ever to attract, hire and retain the right staff. The recruitment process can be daunting for many businesses. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. use of software or different programmes/ team management, Personality traits – i.e. Application forms guarantee consistency of information and allows you to ask specific questions so you get information that might not be included in a CV. 2003 ) consider how you use this website uses cookies to improve your experience while you navigate through website! 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